James Moore
  • 02-Aug-2018 to 01-Sep-2018 (EST)
  • Gainesville, FL, USA
  • Full Time

James Moore & Co. is currently working with Lacerta Therapeutics, Inc. a clinical stage gene therapy company that is seeking an Executive Assistant to join their team. This position supports the President / Chief Executive Officer and is responsible for the day-to-day operations of the executive office. Lacerta Therapeutics is a rapidly growing start-up biotech company, which embraces independent thinking in an innovative environment. If you have an entrepreneurial spirit, and strive to take your career to the next level, this is the opportunity for you!

You will provide high-level executive administrative support and serve as the primary contact for internal and external interactions on all matters pertaining to the executive office.

Responsibilities include:

  • Collect and prepare information for use in discussions/meetings of executive staff and outside individuals
  • Manage CEO's daily calendar including making appointments, travel arrangements and various other scheduling requirements
  • Create corporate calendar; maintain, update and distribute as required
  • Proactively review calendar to anticipate conflicts and coordinate rescheduling
  • Compile meeting follow-up and action items as necessary
  • Prioritize and filter messages, mail and meetings to achieve maximum efficiency to the extent requested by the President/CEO
  • Forward issues for handling as appropriate to other departments or executives
  • Maintain expense management and take on responsibility for expenses associated with the executive office
  • Create expense reports for reimbursement for President/CEO; reconcile travel expenses with company credit card
  • Schedule and organize meetings and events by coordinating conference rooms or venues including refreshment and meal ordering
  • Coordinate office supplies inventory and replenishes as needed
  • Assist in the development and handling of confidential documents
  • Perform office tasks, such as composing emails and letters, filing, record keeping and administration
  • Develop and maintain collaborative and supportive working relationships with office colleagues and other associates
  • Design and implement efficient office procedures
  • Attain superior knowledge of organization operations, policies and practices
  • Maintain contact database and filing system
  • Manage ad hoc responsibilities as they arise (including occasional personal support for President/CEO)

The ideal candidate will have a High School Diploma and 3 to 5 years of progressively responsible administrative experience in a corporate setting. A Bachelor's degree in business administration or related field is preferred and experience in providing administrative support to C-level executives is desirable. In addition, the successful candidate will possess the following skills/attributes:

  • Advanced knowledge of MS Office products
  • Customer service oriented with outstanding problem solving skills
  • Ability to interpret information and data to accurately and timely plan and manage assignments
  • Strong organizational skills that reflect the ability to perform and prioritize tasks seamlessly with attention to detail
  • Ability to positively and proactively manage multiple tasks under tight deadlines and thrive in fast-pace, dynamic environment
  • Excellent interpersonal, written and oral communication skills
  • Self-directed with strong analytic capabilities
  • Excellent knowledge of grammar, punctuation, vocabulary and spelling
  • Ability to exercise discretion, judgment, tact and poise in handling sensitive and confidential information

Benefits: Lacerta Therapeutics offers a competitive compensation and benefit package.

James Moore
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